Privacy policy for productions

The Casting Collective recognises that personal privacy is an important issue, and we support the protection of internet privacy as required by UK legislation.

At the Casting Collective, we collect your personal data in order to perform our function of providing fast and efficient background casting for the film, television, commercials and photographic industries. We will only use this information subject to, data protection law, your instructions and our duty of confidentiality.

This Privacy Policy provides information for production professionals on what personal data we collect and why the limited conditions under which we may disclose it to others and how we keep it secure.

The Casting Collective, as a Data Controller is bound by the requirements of the General Data Protection Regulations (GDPR). We take your privacy seriously. We do not sell, distribute or lease your personal data to other companies and businesses.

The personal data we collect & how we use it

When we start working with you to provide extras / supporting artistes for your production we collect your personal data to enable us to get in touch and manage your enquiry. For example, we’ll ask for:

  • Your name
  • Your job title/job role
  • Your email address and contact number
  • Your postal address
  • The name of the production/organisation you work for
  • The type of industry you work in

This personal data is used to manage our relationship with you and fulfil contracts in regard to production agreements. You agree that we are entitled to obtain, use and process the personal data you provide to us to enable us to discharge the extra services (as defined in our Production Agreement)

We also collect and process information you provide when you choose to participate in feedback/service surveys.

Who has access to your data

The personal data that you provide to us is used for the purpose of fulfilling your casting brief. We limit the availability of your data only to employees who have a business need for the information. We take commercially reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

Third-party disclosure

We will never sell or share any of your details with any third party organisation for marketing purposes. This does not include our suppliers who assist us in conducting our business, so long as those parties agree to keep this information confidential. We may also release information when its release is appropriate to comply with the law.


In order to keep you in the loop with information which may be of interest to you about our casting services, we will contact you occasionally throughout a calendar year. If you have consented to receive this communication, you may ‘opt out’ at any time. You have a right at any time to stop us from contacting you for marketing purposes.

To ‘opt out’ please email [email protected]

How long we keep your data

We will not hold on to your personal data any longer than is necessary. We retain your data while you have on-going services with us. If you do not have any services with us your data may be held for a period of up to 7 years

Your Rights

As per legislative guidelines you have the following rights regarding the personal data we hold:

  • The right to be informed that we will be processing your personal data – this will be done during our initial contact via the production agreement.
  • To request a copy of the data that we hold about you.
  • To request rectification or removal of data we may hold that you think is inaccurate.
  • To request erasure of your personal data

Changes to our Privacy Policy

We keep our privacy policy under regular review and we will place any updates on this page. This privacy policy was last updated on 25th May 2018

Our details

Please contact us if you have any questions about our privacy policy or information we hold about you:

By email [email protected]

Or write to us at The Directors, The Casting Collective Ltd, 86-90 Paul Street London, EC2A 4NE.

This Privacy Statement may be updated from time to time as and when necessary to meet legal requirements, so please check back for the latest version.